ANNUAL FILING OF COMPANIES IN INDIA

  • ROC/MCA ANNUAL FILINGS IS MANDATORY FOR EVERY COMPANY REGISTERED IN INDIA.

WHAT IS ANNUAL FILING :

Step 1: Conduct Annual General Meeting of the company.

Every Company whether Private Limited Company, Public Limited Company, One Person Company, Nidhi Company, subsidiary company is required to conduct an Annual General Meeting every year before the end of six months of the end of the financial year (i.e before 30th September every year) and for new companies within 9 months from the end of the financial year (i.e before 30th December ).

The Annual General Meeting is conducted to :

  1. Adopt the audited financial statements of the previous financial year
  2. Declaration of dividend, if any.
  3. Appointment of Statutory auditors of the company
  4. Confirmation of appointment of additional directors, if any.

Step 2: File E Forms AOC-4 and E-form MGT7/7A with ROC.

  1. Form AOC-4:

Every company is required to file FORM AOC-4 for filing Financial Statements within 30 days from the date of Annual General Meeting. The due date for filing this form is 29th October every year for existing companies and 29th January for new companies.

Documents required for Form AOC 4:

  • Notice of Annual General Meeting
  • Directors/Boards Report
  • Audited Financial Statements : Balance Sheet, Profit and Loss account, Notes to accounts, Significant accounting policies, CARO report, if any.
  1. Form MGT7/7A

Every company is required to file FORM MGT-7/A for Annual Return of the company within 60 days from the date of Annual General Meeting. The due date for filing this form is 29th November every year for existing companies and 28th February for new companies.

Documents required for Form MGT-7:

  • List of shareholders of the company
  • List of Directors of the company
  • Form MGT-8 :Certification of the annual return by Practicing Company Secretary. (applicable for listed companies and companies having annual turnover of Rs.50 crore or more or paid up capital of Rs.10 crore or more.)

Caution:

If any company fails to complete the annual filing, it has to face heavy penalties for not holding AGM as well as for not filing the forms.

Contact us for expert opinion and complete your annual filings within time.

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